Privacy Notice: DefenceTech and Security, 30 November 2026, Stockholm
Last updated: 3 November 2026
1. Who we are (controller)
The controller of your personal data for this event is the Swedish-Polish Chamber of Commerce (Svensk-Polska Handelskammaren), a non-profit association (ideell förening), organisation number 802003-3190, Undangömda Stigen 18, 182 38 Danderyd, Sweden ("we", "the Chamber").
Contact for all privacy questions: info@svenskpolska.se
2. What this notice covers
This notice explains how we handle personal data when you register your interest in, and attend, the DefenceTech and Security event on 30 November 2026 at the Aula of Berghs School of Communication, Stockholm.
3. What data we collect
Through the registration form on this page:
- full name (required)
- organisation (required)
- position / job title (required)
- country (required)
- email address (required)
- telephone number (optional)
- the date and time of your submission, recorded automatically
At this event we check your valid identity document at the door against the list of registered participants. We do not copy or keep it.
We do not ask for sensitive data (such as health or political opinions). Please do not give us any.
4. Why we use your data and on what legal basis
| Purpose | Data | Legal basis (GDPR) |
|---|---|---|
| Handling your registration, confirming your place (attendance is limited to 200) and sending you practical information about the event | name, organisation, position, country, email, phone | Legitimate interests, art. 6(1)(f): organising the event you asked to attend |
| Assessing your registration (registration is subject to approval). Registrations are assessed by people, using only the data you enter in the form, with no outside lookups and no automated decision. | name, organisation, position, country, email, phone | Legitimate interests, art. 6(1)(f): deciding which registrations to approve for a limited-capacity DefenceTech and security event |
| At this event only: admitting only registered participants and keeping the event secure | name, organisation, ID check at the door | Legitimate interests, art. 6(1)(f): security and access control |
| Sharing the attendee list with two of the co-hosts of the event so that the event and the networking can take place (see section 5). | name, organisation, position | Legitimate interests, art. 6(1)(f): professional networking, which is the purpose of the event |
Where we rely on legitimate interests, we have weighed them against your rights and freedoms. You can object at any time (see section 9). We use your data only for the purposes above. We do not sell it, we do not make automated decisions and we do not profile you.
5. Who receives your data
- Co-hosts. We share the attendee list (name, organisation, position) with two of the co-hosts, the Polish Investment and Trade Agency (PAIH) and the Polish Dual-Use & Defence Chamber. They use it for the event and for networking among participants. Each co-host is responsible for its own use of the list under its own privacy notice. Neither our Main Event Partner nor our Event Partners receive the attendee list.
- Service providers (processors). Registration data is stored using Google Workspace, which acts on our behalf under a data processing agreement.
- Authorities, only where required by law.
We do not sell your data.
6. How we store and protect your data
Registration data is stored in Google Workspace, administered by the Chamber from Sweden, with the Workspace data region set to Europe. It is kept in an access-restricted file that is available only to Chamber staff and organisers who need it for the event. It is sent from this page over an encrypted (HTTPS) connection. We do not keep it in your browser or on the page itself.
7. How long we keep it
All registration data, including the data of registrations we do not approve, is deleted on 31 December 2026. The two co-hosts keep their copy under their own privacy notices.
8. Do you have to give us your data?
The fields marked required are needed to register you. Without them we cannot confirm your place. The telephone number is optional.
9. Your rights
Under the GDPR you have the right to:
- access your data and receive a copy (art. 15);
- have inaccurate data corrected (art. 16);
- have your data erased (art. 17);
- restrict processing (art. 18);
- object to processing based on legitimate interests (art. 21).
To use any of these rights, write to info@svenskpolska.se. We reply within one month (art. 12(3)).
You also have the right to complain to the Swedish supervisory authority, Integritetsskyddsmyndigheten (IMY), www.imy.se, or to the authority in your own country (for Poland, the President of the Personal Data Protection Office, UODO).
10. Changes to this notice
We will publish any change on this page and update the date at the top.